October | 2015 | Phoenix Systems Blog

Monthly Archives: October 2015

by Hanna Kounov | October 28, 2015 · 6:22 pm

Installing Licenses

Yes, it is that time of the year and once again you have to import your new SYSPRO License. Occasionally people receive error’s when importing their license. We would like to offer a few Tips & Tricks if you should run into problems.

Written by Heather MacLaren:

While importing your new license , you receive the warning message:

“One or more of the system level parameter in the license file are different from your current system settings message “

You are receiving this message because there has been a change in your license seats.

In the example below, the current system setting has only one license seat for POS users where the new license now has two license seats.

Prior to importing your new license, review the new license to identify any changes . If there are any changes , you can edit the license configuration by navigating to System Set up >General Tab> Edit License Information

Navigate to System set up > General Tab
Select Edit License information

Select OK to the Edit License Information

The number of license seats are now available to edit.

3. Edit the seats that require changing

4. Edit seats that require changing.

5. Select Save and then select Yes in order for the change to take effect.

6. Log into Syspro > Select Company Browse> Highlight company > Select Change

7. Select Registration Tab and import new license.

If you receive the message when logging into Syspro and cannot access System Set up within Syspro, the IMPACT.ini file can be changed. This file contains the various settings including the System set up settings.

NOTE: Care must be taken when modifying this file and should only be done by an administrator.

Navigate to …:\SYSPRO61\WORK\IMPACT.INI or …\SYSPRO7\WORK
Open in notepad
Change the system settings to match the new license.

4. Save the change

5. Log into Syspro > Select Company Browse> Highlight company > Select Change

6. Select the Registration Tab and import new license.

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Filed under Syspro, Trick's & Tip's

Tagged as ERP, Licenses, Phoenix Systems, Phoenixsystems, SYSPRO

by Hanna Kounov | October 22, 2015 · 9:42 pm

Tip’s & Tricks for SYSPRO Year End including 1099 Taxes

Written by Michelle Cunefare:

As the end of the year approaches, many of you may be reviewing the year end closing procedures for SYSPRO. Phoenix Systems would like to remind you of some key settings while running the year end in the Accounts Payable and General Ledger Modules. If your fiscal year is not based upon the calendar year, the information in number 1 below still applies for your December month end close in Accounts Payable if you issue 1099’s.

There are two key settings to remember when processing year end in SYSPRO:

In Accounts Payable Period End check “Set 1099 accumulated payments to zero” and select start processing. Then process your yearend or December month end if your fiscal year is not based upon the calendar year. This function takes the accumulated net payments and updates the prior year before resetting to zero for the current year. This ensures 1099’s can be printed with the correct years’ accumulation. If your fiscal year is not calendar year end based, then this process should be still be run during the month end processing for December. The set 1099 function is run as a separate process from the month or year end. PLEASE NOTE: This function does not create a report and does not give you any message that it was run successfully. Do not run more than once! To validate that it was run go into Supplier set-up for a supplier that had payments during the year and validate that the accumulated net pay field is now set to zero. When you subsequently run the 1099 label print then you would select previous year in the 1099 Tax Year Section of the label print options.

Version 6.0:

Versions 6.1 and 7.0:

2. When you are ready to process the General Ledger year end, make sure you check “Set expense and revenue accounts to zero”. This ensures that revenue and expense accounts are correctly rolled into retained earnings for the next year. If you do not check this you will have to roll these accounts manually!

Version 6.0: